We'll say it again: Email is content, and if you buy into the value of modern cloud storage services like Box, OneDrive, Google Drive, Dropbox, or Sharefile, then you probably should be storing important (or all of your) email content there where it can be easily organized and shared.
Why? To Manage & Share...
The key to cloud storage based archiving is getting even more mileage out of the service you've already invested in. If you're already using a cloud service for sharing content, it only makes sense to get email content stored there as well.
More than that, some emails really shouldn't be left stuck and lost in your email system. They should be elevated to the level of "document" and stored along with other files for that team, project, client, or case. Once they're in the cloud, they are organized and accessible, easily commented on, and shared intelligently leveraging the awesome workflow tools provided by your cloud CMS.
And lastly, once you've adopted Mail2Cloud Archive, you can get rid of your expensive legacy email archiving system and finally eliminate all your old PST files.
How does it work?
Four ways to get email into the cloud
SAVE & SHARE
Save & Share is a plugin for Gmail and Outlook that provides a simple user interface allowing you to easily store a specific email and its attachments right into your chosen cloud storage service. It stores the email in its original raw format, it converts the email to a smart OCR'ed PDF, along with each individual attachment.
Our email sync tool allows you to target a specific email account, folder, or in the case of Gmail, an email label (along with some more advanced features). The service runs continuously, pulling all relevant emails into the cloud, converting them to PDF, and storing their attachments.
PST files are the bane of any IT professional's existence. They are large and tough to store, and their data easily corrupted. They are also difficult to access, requiring an Outlook installation on the machine you want to access them from. PST Retriever will unpack those PST files into your cloud storage service, converting a copy to PDF so it can be effectively viewed and shared, rather than collecting proverbial dust.
Our last archiving tool is Cloud Archive which will effectively convert your cloud storage account into an email archive. We provide one or more "magic email addresses" that map to a specific cloud storage location (and then dynamically create folders from there to keep things organized). From there there's a number of ways to ensure that entire email accounts or entire domains are fully archived.
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