Email management · Security · AI context
Your company’s email, organized, secured and ready for AI.
mxHERO connects your mail system to the cloud storage you already use. Every message and attachment is filed where it belongs, protected by your policies and available to your AI tools, with the right permissions.
Trusted by enterprises, public agencies and financial institutions worldwide
What mxHERO does
One platform for the email your business runs on.
Contracts, approvals, claims and client history live in email. mxHERO makes that record usable, safe and searchable without changing how people work.
Email management
File messages and attachments automatically into Box, Egnyte, SharePoint, OneDrive or Google Drive, organized by client, matter or project and searchable by metadata.
Email security
Replace attachments with secure links, preview inbound files safely and keep sensitive content off inboxes and devices, with retention and compliance applied automatically.
AI context
Give Claude, ChatGPT and your own agents access to company email across accounts and years of archives, scoped by your rules and available only to authorized users.
AI context
Turn decades of email into answers.
Ask your AI what was agreed, when, and by whom. mxHERO retrieves across every captured account and years of archives, then hands back a clear summary with links to the source emails and attachments.
- Search across teams and departments, not one inbox at a time
- Thread-aware: duplicates and quoted replies removed before the AI sees them
- Works with Claude, ChatGPT and any MCP or OpenAPI client
Architecture
One rules engine for every part of every email, at every stage.
Mail2Cloud applies your rules to an email’s headers, message and attachments at any point in its life: as it is sent or received, while it sits in the mailbox, and after it is archived.
Rules your way
- Simple and regex patterns
- AI models and custom prompts
- Applied to headers, message and attachments
At any stage of its life
- In real time, as email is sent and received
- In the mailbox
- In the archive
Only the emails you choose
- By sender and recipient (From, To)
- By patterns in the subject, body or attachments
- Or any other characteristic of the message
How it works
From scattered inboxes to a governed record in three steps.
1
Connect
mxHERO connects your email environment to your cloud storage. Nothing changes in how your teams send and receive.
2
Capture and govern
Your rules decide which accounts and content are captured. Messages and attachments are filed with retention, metadata and access controls applied.
3
Put it to work
Teams find and share email in the tools they already use, and your AI retrieves across accounts and archives through a permissioned gateway.
15+
years connecting enterprise email to the cloud
99.999%
uptime over the last four years
<90 min
typical enterprise deployment
SOC 2
Type II certified
Integrations
Connects the systems you already run.
Mail systems
- Microsoft 365
- Exchange
- Google Workspace
- IMAP and archives
Cloud storage
- Box
- Egnyte
- SharePoint
- OneDrive
- Google Drive
- mxHERO Secure Share
AI tools
- Claude
- ChatGPT
- Gemini
- LibreChat
- Any MCP or OpenAPI client
“With its lightweight and system-agnostic approach, mxHERO has significantly streamlined our email management process. What was a painful and highly tedious manual process that took at least 5 minutes per correspondence now takes just a few seconds.”
Dimas Brataadiredja
Head of Strategy & Business Operations, Dolby
Security you can verify.
SOC 2 Type II certified, Box Partner of the Year and an award-winning email security platform. Your data stays in the cloud platform you already control. Visit the Trust Center
From the blog
Use cases, benchmarks and how-tos.
Does mxHERO connect our raw inboxes to AI?
No. AI never touches raw mailboxes. Email is captured into governed storage, and every AI query is authenticated, permissioned and audited. You decide which content goes to which secure database.
Can we choose which emails are captured?
Yes. Capture rules can be as broad or as narrow as you need: only customer communications, only emails with project IDs, only specific domains or accounts. Everything else stays out.
Do we have to replace our content management system?
No. mxHERO extends the platform you already own, such as Box, Egnyte, SharePoint or Google Drive. It complements your existing systems rather than replacing them.
Does it work with older email?
Yes. mxHERO captures email in real time and can also bring in historical email and archives going back decades.
How long does deployment take?
Initial setup typically takes less than an hour, with no change for end users. Loading historical content depends on volume.
Is it secure enough for regulated industries?
mxHERO is SOC 2 Type II certified, with governed, audited access and AI data residency available in all major global regions.
See mxHERO on your own email and cloud storage.
A 30-minute walkthrough with our team, tailored to your mail system, storage platform and AI tools.